China DMC - Destination Management

China DMC provides a myriad of services.

We ensure every minute spent is planned accordingly.

China DMC Services

Our goal is to allow our clients to focus on their core competencies and exercise less management oversight while providing increased project efficiencies in the planning and execution of their events and corporate meetings. We are experts in all aspects of Corporate meeting planning and Event Management, allowing us to anticipate and plan for every need required for a successful meeting.

Meeting Planning Services to Meet Your Needs

China Destination Management Company offers a menu of services that are based on the specific needs of the client and the requirements of the meeting or event. We listen to what our clients’ needs are and from our menu of services we identify and recommend solutions and services that will insure a successful meeting experience.

Meeting Planning & Event Management Services

Site Selection

  • Destination Search
  • Facility Search
  • Site Inspection
  • Facility Negotiations
  • Contract Review

Registration – Advance and Onsite

  • Develop Online Custom Registration Page.
  • Develop Online Meeting Information Page on Meeting Website
  • Maintain Data Base of Attendees
  • Provide Custom Reporting
  • Manage Onsite Registration
  • Manage Attendance Capacity for Breakout Sessions
  • Staffing Information/Hospitality Desk
  • Manage Financial Processing

Hotel and Room Block Management

  • Establish hotel contacts
  • Establish room block needs for meeting
  • Review hotel contract prior to client signing
  • Manage room assignments in room block
  • Manage cut-off dates with hotel
  • Manage attrition potential

Customer Service Call Center

  • Manage Incoming Reservations and Changes
  • Answer Questions regarding Meeting, Facility, and Location
  • Customer Database Lookup

Administration

  • Meeting Budget Development
  • Development and Design Meeting Collateral
  • Development of Meeting Information Website
  • Meeting Graphics and Signage
  • Final Budget Auditing

Transportation

  • Airport Shuttle Service
  • Airport Meet and Greet
  • Special Event and Offsite Transportation
  • Executive Car Service

Facility Coordination

  • Facility Negotiations and Contract Review
  • Pre-Event Consulting
  • Traffic Flow Review
  • Meeting Room Setups
  • Daily Audit of Facility Billing
  • Room Block Management
  • Attrition Management

Food and Beverage

  • Menu and Décor Development
  • Themed Functions
  • Food and Beverage Planning and Budgeting
  • Manage Facility Setup
  • Manage Service Level Expectations
  • Offsite Hospitality Management
  • Final Audit Processing

Program Development

  • Theme and Program Content
  • Schedule and Traffic Flow
  • Entertainment and Speakers
  • Stage Design
  • Audio Visual Special Effects

Meeting Planning Coordination

  • Stage Setup and Technical Service
  • Event Management Report System (EMR)
  • Manage All Breakout Room Requirements
  • Speaker Orientation/Rehearsal
  • Guestroom Deliveries
  • Elective Session Attendance Control
  • Audio Visual Requirements

Executive and VIP Care

  • Airport Meet and Greet
  • Schedule Coordination with Executive Assistant/Admin Assistant
  • Hotel Room Check Prior to Executive Arrival
  • Coordinate with Corporate Security
  • Coordinate with Event Security
  • Transportation Coordination
  • Advance Hotel Check-in
  • Manage Room Deliveries

Return On Investment

  • Establish Goals and Expected Results of Meeting
  • Support Return on Investment Strategy through customer feedback
  • Develop and Implement Surveys

Technology

  • Custom Website Design and Development
  • Logistics Support through use of Event Management Report (EMR)
  • Event Registration
  • Housing Management
  • Financial Processing
  • Meeting Planning & Management
  • Badge Production
  • Custom Reporting
  • Attendee Tracking
  • Lead Tracking